Student Fees Policy (2016-17)

1. Tuition Fees for Standard Courses

NOTE: Standard courses exclude evening classes, courses for business, AAT courses, courses assessed in the workplace, open/distance learning courses, short courses and certain specialised courses.

Tuition on all full time Learning Area Programmes (LAPs) is free for Home (i.e. United Kingdom and European Union) students under 19 years of age and not in full-time employment.

Tuition is also free for Home students aged 19 or over who are following a full time LAP

Students on courses whose weekly class hours at Coleg Ceredigion are less than 15 (ie a part time LAP) are normally required to pay tuition fees. 

Employers

Students whose employer will be paying the tuition fees must bring a completed Payment Confirmation Form from the employer to the college office on the day of enrolment

Training Providers

Tuition fees for students attending the college as trainees or apprentices on Work Based Learning schemes will be agreed between the college and the training provider on an individual contract basis. Consequently, students attending the college on Work Based Learning schemes must bring to the college on the day of enrolment a Payment Confirmation Form completed by their training provider, together with their Individual Training Plan.

Schools

Tuition fees for school pupils pursuing courses at the college during the school day (including “AS” and “A” Levels) will be agreed between the college and the school under the Service Level Agreement and will be paid for by the school.

Overseas Students

Overseas students cannot enrol at Coleg Ceredigion as a full-time student (i.e. on a full time LAP) because the college is not on the approved list of licensed institutions approved by the UK Border Agency.

Tuition Fees

Subject to the above exceptions, the tuition fee for standard courses are as follows:

Home Students £3.00 per hour

(i.e. students from the United Kingdom or the European Union)

Overseas Students £7.70 per hour

(i.e. students from outside the European Union)

Concessions

To be eligible for a concession, you must be responsible for paying the fees yourself and you must provide evidence of receipt of one of the following benefits:

  • Job Seekers Allowance
  • Employment and Support Allowance (inc. Incapacity Benefit)
  • Pension Credits

Students who are registered unemployed must discuss the impact of their college application, on their receipt of benefit, with their local Jobcentre Plus office before they start a course.

Concession rates applicable to the above benefits are:

  • 100% for Standard Courses (less than 15 class hours per week – a part time LAP)

Please note that NO concessions are available for either Home or Overseas students enrolled on the following Non-Standard Courses:

  • Commercial Training and Enterprise courses for business, including Health & Safety, First Aid, Food Safety and Licensing courses
  • AAT Accounting
  • NVQ’s in Health Care delivered via Workplace Assessment or Open/Distance Learning

2. Examination/Registration Fees

For full details of registration/examination fees, please refer to the campus Examinations Officer.

Registration/examination fees (e.g. BTEC, NVQ, C&G.) must be paid either during enrolment at the commencement of the course or when completing the General Registration/ Examination Entry Form.  Any subsequent unit fees and all examination fees should accompany a completed Examination Entry form. 

Students attending a full time LAP will have their main qualification fee(s) waived, subject to a college attendance rate of 80% or higher. They may also be liable to pay the examination/registration fees for any subsidiary qualifications.  ALL STUDENTS WILL BE LIABLE FOR RE-SIT CHARGES.

Students enrolled on Adult Basic Education or Independent Living Skills courses will have all their examination fees waived.

Employer / Training Provider / Sponsor paying exam fees

Students should ensure that the Employer / Training Provider / Sponsor has completed and returned the Payment Confirmation Form.

3. Resource Costs

All non-fee paying students will be liable for a £40 annual charge payable upon signing their student contract at enrolment.

Access to IT, printing and photocopying facilities will depend on the prompt payment of this charge.

4. Transport Costs

There will be a £100.00 charge for any transport costs not covered by the LEA.  This applies to any learners requiring bus passes.  Bus passes will not be processed until the payment has been received.

5. Additional Costs

Students may be required to purchase books, materials, tools or specialist equipment. Details will be given to students at the time of interview / enrolment.

6. Payment of Fees

Fees are normally payable at the commencement of the course. 

In special circumstances, fees may be payable by instalments, following a written application to the college’s Finance Department (Address: Coleg Ceredigion, Park Place, Cardigan, Ceredigion. SA43 1AB). In such a situation, written agreement that the college will accept payment by instalments must be obtained from the Finance Department. 

In very exceptional circumstances and where a student has not been able to obtain financial support, fees may be waived following a written request to the Principal.

Examination/ registration entries will not be processed unless accompanied by the appropriate fee, with the exception of those candidates exempt from payment.

Students with outstanding debts due to the college may not be permitted to re-enrol, or progress within a course of study.  All outstanding debts must be paid in full, together with the current fees, before a student will be permitted to progress or enrol on a new course.

7. Assistance with the Payment of Fees and Costs

Students may be eligible for assistance with the payment of all fees and costs (with the exception of tuition fees) by applying for support from the college’s Financial Contingency Fund.

Details regarding the college’s Financial Contingency Fund are available from the college’s Student Liaison Administrators:

Aberystwyth Campus: 01970 639746
Cardigan Campus: 01239 622764

8. Refunds

Fees for students who leave courses prematurely or fail to attend all course sessions remain payable in full, subject to the following exceptions:

  • Students who leave a course prematurely for reasons beyond their control will be liable for tuition fees up to the end of the term in which they leave. All applications for refunds must be made in writing with supporting evidence being provided wherever appropriate e.g. medical certificate.
  • Where an examination fee has been paid and the student is unable to attend due to ill health, a full refund of the examination fee will be paid on production of a medical certificate.